General description of responsibilities: The Development Coordinator will be responsible for assisting the Director of Development with various projects in the areas of membership, development, sponsorship, grant writing and special events. This is a full time, entry-level position reporting to the Director of Development. Office hours are generally Monday through Friday from 10-6, with some evening and weekend committee meetings or special events.
• Minimum of Associate’s degree; Bachelor’s Degree preferred.
• Strong analytical and organizational skills; Attention to detail is a must!
• Proficient in working with Windows, MS Office suite of products.
• Excellent oral and written communication skills and interpersonal skills.
• Ability to relate to a wide variety of co-workers, patrons, donors, and the general public, and to work effectively with others to reach common goals and objectives for the betterment of the organization.
• Ability to work independently with minimal supervision.
• Ability to plan, organize, prioritize and meet deadlines as needed.
• Ability to maintain confidential information with discretion.
• Ability to perform repetitive motions required for computer entry.
• Valid FL Driver’s license and ability to travel.
• Ability to climb stairs and be comfortable standing for extended periods of time.
• Willingness to keep a flexible schedule; some evening and weekend hours required.
1. Prepare fundraising and administrative materials including – but not limited to – sponsorship proposals, year-end appeals, correspondence for Director of Development’s signature, meeting notices, agendas, letters, department reports, schedules and lists.
2. Assist with fundraising plans that help to increase contributions from all sources, including foundations, individuals and corporate gifts.
3. Assist with researching, proofing and editing grants.
4. Assist with donor mailings, emails and solicitations.
5. Identify potential donors through research and event networking.
6. Provide customer service for 1,200 Theatre Members by answering member or member services-related questions.
7. Keep Donor Perfect database up-to-date for all donor records.
8. Assist with any needs of the Director of Development in order to make fundraising for Tampa Theatre successful.
9. Perform administrative functions, including printing letters, labels and envelopes, proofreading, and filing donor correspondence.
10. Manage mailing lists and moves management list, and keep donor management system organized and operational to ensure accurate and pertinent data.
11. Produce weekly, monthly and annual fund development reports for internal and external use.
12. Enter and manage data using spreadsheets and database software.
13. Organize and maintain digital and physical files.
14. Assist Director of Development with special event and Board committees.
15. Schedule and execute stage lunches.
16. Assist in sponsorship solicitation for all fundraising events.
17. Respond quickly to requests from management regarding items and issues that need immediate attention.
18. Other duties as assigned.
Reports to: Director of Development
The employee will work 40 hours a week, Monday through Friday, 10am – 6pm, with occasional evening and weekend hours required for special events. Benefits include medical insurance, dental, vision, life insurance, long term and short term disability insurance, and eligibility to participate in the Tampa Theatre 401K retirement plan. Tampa Theatre’s policies and practices are consistent with all federal and state legislation directed toward taking steps to promote equal opportunity in all aspects of employment.
The above statements describe the general qualifications required to perform the job and the general nature and level of work performed – not a complete list of duties – additional responsibilities may be assigned by management.
Interested candidates, please send your cover letter, resume and salary requirements to email@example.com. A separate application, beyond resume and cover letter, is not required for this position.